11 Common Transportation Mistakes To Avoid When Planning A Big Event

We all want to avoid the stress and hassle of planning a big event. And with so many different options for transportation, it can be difficult to know where to start.

This article will outline some common mistakes people make when they hire luxury transportation for their events. With these tips in mind, you’ll have an easier time avoiding confusion, mishaps, and other pitfalls that can turn your big day into a disaster.

1. Not Planning Far Enough In Advance


If you are anything like us, you probably wait until the last minute to plan your transportation for events, don’t you? Well, this can lead to a lot of problems, especially if you end up realizing that there are no luxury means of transportation for you to hire on such short notice.

This can be a real pain, especially if you were banking on having a luxury car to take you to your event. So, plan ahead and make sure that you have all of your transportation needs sorted out well in advance!

2. Not Researching Transportation Companies Enough

It’s not uncommon for us to hire the first person that comes our way, but that’s not what you should be doing in this case. Don’t settle for the first result.

If you don’t properly research the companies renting the vehicles you may end up with a low-quality car, high prices, unprofessional drivers etc.

Take your time to read reviews and compare pricing between different companies. Torontolimorentals.com may not come out on top when you start looking, but that doesn’t mean they’re not up for consideration. It’s worth it to put in a little extra effort upfront to avoid any stressful situations later on.

3. Failing To Read The Fine Print Carefully

Don’t make the mistake of not analyzing the contract before you sign it. You should always be aware of what you’re agreeing to. If there’s anything you’re not sure about, ask questions or have a lawyer look it over. Otherwise, you could end up paying hidden fees or be stuck with services you don’t need.

Make sure that everything is spelt out clearly in the contract. This includes the price, the services that will be provided, and the date of the event. If there are any changes that need to be made, get them in writing as well. This will protect you in case anything goes wrong.

4. Booking Too Late


Don’t make the mistake of booking the limo or a party bus too late. It’s hard to overestimate how popular these services are, especially on weekends and during prom and wedding season.

The best way to make sure you get the vehicle you want is to book early – three to six months for prom, at least six months for a wedding. Many companies require a deposit to hold the date, so don’t wait until the last minute.

5. Not Considering Traffic

If you’re hiring transportation for an event, it’s important to check the traffic reports beforehand.

You don’t want your guests to be stuck in traffic, or worse – late because of an accident. Knowing what the roads are like ahead of time will help you plan your route and ensure that your guests arrive on time and attend your ceremony or reception.

Make sure to give yourself and your wedding party plenty of time to arrive at the destination, so schedule the transportation at the right time.

6. Over Or Underestimating Your Need For Transportation

It’s fine to hire a limo for yourself, but do you really need to provide transportation for everyone? That could end up being costly, and it might not be necessary. If you think people will be drinking, then definitely provide transportation. But if not, let them make their own arrangements.

However, if you’re throwing an event far away from everyone, and you don’t want them to drive the distance, or you can’t really expect them to drive the distance – providing them with transportation will be necessary.

7. Not Communicating With Your Transportation Company


Communication is key. You need to outline your plan or voice your concerns with your transportation company if you want everything to go smoothly.

One of the most important reasons to communicate clearly with your transportation provider is so that there are no surprises on your special day. If you and your provider have a clear understanding of what to expect, there will be less chance of confusion or conflict.

Additionally, communicating openly will help ensure that your needs are met and that you’re happy with the services.

8. Arriving Late To Your Event

When you’re late for your own wedding, prom, or any other special event, it sends a message to your guests that your time isn’t as important as theirs. It also shows that you didn’t take the event seriously enough to plan ahead and arrive on time. Plus, it’s just plain rude!

9. Not Knowing The Guest Count

Knowing how many people you’re hiring transportation for is absolutely paramount. You need to make sure your vehicles can accommodate everyone comfortably, and that you’re not overpaying for excess capacity.

This also ties in with making sure you have the appropriate number of vehicles. If you have a lot of guests coming from out of town, they may not all be able to fit in one car. Make sure to get an accurate headcount so you can plan your transportation accordingly!

10. Not Giving the Proper Address

When you’re attending a special event, it’s important to know the exact address of the venue. If you don’t, you could lose precious time looking for parking, or you could just end up circling the block to find the actual place. By providing the correct address to your transportation company, they will be able to take you right to the door.

11. Not Having A Backup Plan

What will you do if your chosen transportation company can’t deliver on its promises? It’s important to have a backup plan in place so that your event doesn’t end up being a disaster. Make sure to research multiple companies and get quotes from several different ones before making your final decision.



Planning a big event can be stressful, but by avoiding these common transportation mistakes, you’ll make the process a lot smoother.

Make sure to book early, communicate with your transportation company, and give yourself plenty of time to arrive at the venue. By following these simple tips, you’ll ensure that your guests have a great time and that you don’t have to worry about transportation on your big day!

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